Key Responsibilities:

• Manage and maintain a clean, organized, and well-stocked office environment.

• Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages.

• Coordinate office supplies procurement and monitor inventory levels.

• Schedule and coordinate meetings, conferences, and appointments.

• Assist with travel arrangements for team members, as needed.

• Handle general administrative tasks such as data entry, filing, and record keeping.

• Ensure office equipment and systems are functioning properly, arranging for repairs or maintenance when necessary.

• Maintain accurate financial records, including accounts payable and accounts receivable.

• Prepare and process invoices, receipts, and payments.

• Reconcile bank statements and credit card transactions.

• Assist in preparing financial reports, including profit and loss statements and balance sheets.

• Handle payroll processing, ensuring accurate and timely payment to employees.

• Assist in budgeting and expense tracking to help manage the company's finances effectively.

• Work closely with external accountants or auditors during tax seasons or financial audits.

• Assist in the onboarding process for new employees, including paperwork and orientation.

• Maintain employee records, ensuring confidentiality and compliance with regulations.

• Track and manage employee leave requests and attendance records.

• Maintain organized and secure records of financial and administrative documents.

• Assist in digitizing and automating processes for increased efficiency.

• Keep up-to-date with accounting and administrative software tools.

• Ensure compliance with local tax regulations, labor laws, and other applicable laws.

• Assist in preparing and submitting required reports and filings.

• Provide general support to the management team as needed.

• Contribute to a positive office culture and foster a collaborative working environment.

Qualifications:

• Bachelor's degree in accounting, finance, business administration, or a related field is preferred.

• 2 Years’+ related working experience

• Proven experience in office administration and accounting roles, preferably in a startup or small business setting.

• Proficiency in CRM and Accounting software, Microsoft Office Suite (Excel, Word, PowerPoint).

• Strong organizational, time management, and multitasking skills.

• Excellent attention to detail and problem-solving abilities.

• Strong communication skills, both written and verbal.

• Ability to adapt to a fast-paced and evolving startup environment.

• Working experience for regional company is a big plus